Tutorials

Adding a journal, magazine or newsletter to the Periodicals index

  1. From the left-side navigation menu, choose the Create Content link and choose Book page.
    Book Page link on the navigation menu
  2. Enter the Title of the Collection.
  3. Under Vocabularies, choose the most appropriate subjects for each of the lists. You can select multiple items from the same list by holding down the CTRL button (Command/Apple key on a Mac).
    A list of the available subject heading lists
  4. Select Periodicals from the list below the subjects, and you will see a form drop down.
  5. This is where you enter information about the journal or magazine:
    • Periodical Title:The short title for the periodical (same as above)
    • ISSN:The International Standard Serial Number. You can look this up on WorldCat. Not every periodical will have an ISSN.
    • Publisher:The person, company or organization that published the periodical. If there are multiple publishers, list the first one.
    • Publisher Location:The physical location of the Publisher.
    • Publisher URL:The website of the Publisher.
    • Publication Dates:The starting and ending years of publication. (i.e. 1946 - 1992)
    • Publication HistoryAny available details about the history of the publication, such as interruptions in publication, changes in title, etc.

      • The first part of the metadata fields for periodicals

    • EnumerationHow issues are numbered (Volume and Issue, Issue, Varies, etc.)
    • FrequencyHow often the periodical is published (Quarterly, Monthly, Weekly, Varies, etc.)
    • Finding AidsProvide a link to any freely accessible finding aids available on the Web
    • Library HoldingsProvide links to either WorldCat records or library catalog records that indicate which libraries hold the item. You can include multiple URLs in this field, separated by a space.
    • CommentsAny additional comments not covered in other fields.

      • The second part of the metadata fields for periodicals

  6. Select Book outline below the Comments: box, and you will see a form drop down. Choose Periodicals.
    The Book Outline option, ensuring that the periodical is put with the other Periodicals.
  7. Click on Save! That's it! You've just added a periodical to PAN!

Adding an archival collection to the Collections index

  1. From the left-side navigation menu, choose the Create Content link and choose Book page.
    Book Page link on the navigation menu
  2. Enter the Title of the Collection.
  3. Under Vocabularies, choose the most appropriate subjects for each of the lists. You can select multiple items from the same list by holding down the CTRL button (Command/Apple key on a Mac).
    A list of the available subject heading lists
  4. Select Collections from the list below the subjects, and you will see a form drop down.
  5. This is where you enter information about the Collection. Put in the Collection Title (same as above), an Abstract, the Resource Type (typically "archival collection"), the Compiler (the person who pulled together the collection), the current Location of the collection, the URL for the collection (such as a web address for a finding aid or library catalog record), and Contact Information for requesting access to the collection.
    The metadata form for adding information about the collection
  6. Click on Save! That's it! You've just added a Collection to PAN!